While we’re all for efficiency, there are some boundaries that should not be crossed for everyone’s benefit. Take, for instance, the email you use to subscribe to online services. While it may be tempting (or, for some people, automatic) to use your work email address when you sign up for, say, your Netflix account or an online merchant, we wanted to discuss why this is a bad habit to get into that could have lasting consequences.
The reason you shouldn’t use your work email for personal purposes is a simple one:
Seriously, we want to know: what’s your plan if your employment comes to a sudden end?
Let’s say that you were using your work email for an assortment of personal reasons—maybe you used it to subscribe to a few subscription services, or you used it to login to a favorite online retailer or two… maybe one named after a really big river in South America.
Potential for distraction aside (which is itself a whole other can of worms), tying your personal life too much to your work life can have some long-term issues. Let’s say you did choose to use a work email to sign up for a personal service, only to leave that job some time later.
Regardless of the reason you leave—whether you or your position was terminated, you found another job, whatever—one of the first things that any responsible company will do is to deactivate your accounts from their system. Neglecting to do so would be a cybersecurity failure on their part. Good luck trying to recover a forgotten password when the authentication is sent to an email you no longer have access to.
There are plenty of reasons that a business should want to keep their users from using their professional email accounts for their own personal purposes. We’ll quickly run through the list:
While convenience is an appealing motivator, it is important that your processes are shaped to prioritize your business’ security. Educating your team about password best practices and the actual importance of this kind of work/life balance will be key to shoring up this particular security issue.
Turn to us for help with keeping your team members from inappropriately merging their work lives and personal lives, as well as our assistance in optimizing the rest of your processes. Give us a call at 301-571-5040 to learn more.
Washington Works has been serving the Bethesda area since 2005, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.
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