Using Cloud Software? Have These Four Practices in Place

Cloud computing, particularly Software-as-a-Service (SaaS), has become an essential tool for businesses of all sizes. Hosted software offers numerous benefits like anytime-anywhere access, scalability, and hassle-free management of hardware by the provider. In today’s post, we’ll share a few practical tips for working with cloud computing more effectively.

Automate Backups and Set Recovery Points

Every business should have a reliable backup system in place regardless of where its platforms are hosted. For cloud-based platforms, automating regular backups is key. Most cloud services offer scheduled backup features, and it's crucial to use them to safeguard your important files and databases. Data loss or corruption can disrupt your operations, but automated backups ensure you always have a recoverable version ready, minimizing downtime and potential losses.

Use Built-In Integrations

One of the advantages of cloud platforms is their ability to integrate with other tools seamlessly. To maximize efficiency, make sure your cloud solutions are integrated with other essential software, such as your CRM, project management tools, or marketing platforms. Look for APIs or built-in integration options to streamline workflows across your various systems. These integrations can help automate tasks, reduce errors, and improve overall productivity by allowing your platforms to work together.

Use Multi-Factor Authentication 

Security should always be a top priority, especially with cloud-based tools. Enabling multi-factor authentication (MFA) adds an extra layer of protection by requiring an additional verification step beyond just your password. Since cloud services are accessible from anywhere, they can be more vulnerable to unauthorized access. MFA significantly strengthens security, ensuring your accounts remain safe even if a password is compromised.

Optimize Storage and Manage Costs

Keeping costs under control is critical for any business. When using cloud storage, monitoring your usage and managing it wisely is important. Archiving old or rarely accessed files to more affordable, long-term storage options can help lower expenses. Set up alerts for when you’re nearing your storage limit to prevent unexpected costs. As your business grows, your data storage needs will, too, so optimizing your storage can help you manage expenses while keeping essential data accessible.

If you’d like to discuss how to make cloud computing work more efficiently for your business, contact one of our IT professionals today at 301-571-5040.