301-571-5040    Get SUPPORT

Washington Works Blog

Tip of the Week: How to Reduce the Use of Paper in the Office

Tip of the Week: How to Reduce the Use of Paper in the Office

Paper can be incredibly expensive, especially with the quantity that a normal business goes through every single day. However, not only is it expensive on the monetary side, but also on the environmental side as well. By making some changes around your office, you can be more eco-friendly and budget-friendly by reducing the amount of paper waste your organization suffers from.

Starting Your Paperless Journey
Going paperless will likely be a challenge, but it’s something that can take a considerable cost out of your business’ budget. Here is a simple guide that you can use to implement a comprehensive paperless strategy for your company:

Step 1: Identify Your Current Paper Needs
First, you need to take inventory of how much paper your business is currently using, including any that is used, filed, or stored. You also need to know if there are unnecessary duplicates of these documents, and whether or not they are being disposed of in the long run. Are your filing cabinets filled with countless versions of the same document featuring only minimal changes? Is paper taking up valuable office space that could be put to better use? Once you’ve answered these questions, you can go a long way toward understanding the changes that you need to make relative to your paperless endeavors.

Step 2: Use Available Solutions
Paperwork is such a staple in many organizations that it’s impossible to think about an alternative, but the fact remains that going paperless is just a fancy way of saying that you’re replacing physical documents with a digital alternative. From e-sign capabilities, to document scanning, as well as other advancements in document storage can all be leveraged to make your office less paper-reliant.

Thanks to the cloud and other digital solutions, you can fully eliminate the majority of your business’ physical document storage. Not all files can be stored in this sense, but you’ll find that the vast majority of them make for a much better PDF file than a massive 200 page booklet stuffed into a bulky filing cabinet.

Step 3: Engage Your Employees
Your office is more likely to change if your employees are encouraged to use your digital solutions. Make sure that they are comfortable with using these strategic solutions so that they don’t resist your attempts at introducing them to something that can not only save your business money, but make their lives easier, too. Remember, the goal is a near-seamless transition, not a perfect implementation, as such a thing doesn’t exist.

Does your business want to go paperless? Washington Works can help. To learn more, reach out to us at 301-571-5040.

WARNING: A New Zero-Day Threat is On the Loose
Hackers Prey on Social Media Users
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Sunday, December 16 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Tip of the Week Technology Best Practices Cloud Business Computing Privacy Malware Hackers Business Email Network Security Software Tech Term Productivity Internet Hosted Solutions Computer Data Backup Data Backup Mobile Devices Managed IT Services User Tips Microsoft IT Support Data Recovery Ransomware Google Productivity Innovation Smartphone Outsourced IT Efficiency Managed Service Provider IT Services Social Media Encryption Hardware Business Continuity Cloud Computing Workplace Tips Android Office 365 Remote Monitoring Windows 10 Data Management Communication Small Business Business Management Collaboration Browser Paperless Office Smartphones Windows 10 Server Disaster Recovery Bandwidth Save Money Managed IT Services Government Artificial Intelligence BYOD Unified Threat Management Phishing Work/Life Balance BDR Facebook Infrastructure Tip of the week Wi-Fi Antivirus Vulnerability IT Management Cybersecurity App Healthcare Office Password Politics Employer-Employee Relationship Saving Money Chrome Upgrade Money File Sharing Applications Document Management Chromebook Virtual Reality VoIP Internet of Things Two-factor Authentication Scam Risk Management Passwords Windows How To Compliance Network Blockchain Mobile Device Apps Managed Service SaaS Information Holiday Customer Relationship Management Maintenance Hosted Solution Big Data Word Virtual Private Network Robot Firewall Website Computer Care Downtime HIPAA Taxes Recovery Remote Computing Mobile Security Training Wireless Websites Mobile Device Management Smart Technology Meetings Communications Automation Botnet Patch Management Router Remote Monitoring and Management Vendor Management Alert Automobile Remote Workers Health Machine Learning Tech Support Data loss Identity Theft Gmail Hacker How To Samsung Point of Sale Regulations VPN Physical Security Twitter IoT Telephone Systems Electronic Medical Records Storage Quick Tips Data Security G Suite Computing Business Technology Server Management Finance Settings Fraud Star Wars Motion Sickness Professional Services Monitoring IT Support Touchscreen Legal Legislation Chatbots Private Cloud Users High-Speed Internet Dark Web Nanotechnology IT Budget Asset Tracking Tech Terms Google Drive Access Control Customer Service Enterprise Content Management Bookmarks Corporate Profile Outlook Office Tips Tracking MSP Human Error Lenovo Social Notifications Licensing Web Server Management Cyberattacks Solid State Drive Statistics Cyber Monday Motherboard Development Authentication Digital Mail Merge IT Solutions Cost Management USB Consulting Cabling Sports Mouse Identity Error Virtualization Microsoft Excel Screen Reader Digital Payment OneNote Theft VoIP Techology Computer Repair SharePoint IT Consultant Spam Unified Communications Favorites WannaCry Shortcut Proactive Permission Firefox Superfish Cooperation Cameras Enterprise Resource Planning Files Hard Disk Drive Bluetooth Cables Authorization Spyware Address Upgrades Processors Hotspot Assessment Dongle Managed Services Provider Search Tablet Staffing Smart Tech Cybercrime Employee-Employer Relationship Avoiding Downtime Downloads IT Technicians Bring Your Own Device Project Management Monitors Distributed Denial of Service Administrator Test Financial Unified Threat Management Staff Law Enforcement CCTV Mobile Read Only Wires Employees Language Internet Exlporer Webcam Augmented Reality Service Level Agreement E-Commerce Disaster Heating/Cooling Comparison Cortana Black Market Connectivity Time Management Multi-Factor Security Mirgation Education Vulnerabilities Conferencing Managed IT Service Modem WPA3 RMM Networking Crowdsourcing User Error Gadget IBM Company Culture Emoji Zero-Day Threat Computing Infrastructure Value The Internet of Things Utility Computing Features Uninterrupted Power Supply Servers Specifications WiFi YouTube Permissions Travel Microsoft Office Network Management Google Calendar Relocation Cleaning Gadgets Budget Geography Instant Messaging Break Fix Cookies Supercomputer Fleet Tracking Operating System Personal Information Printer Wearable Technology Managing Stress Help Desk Managed IT GPS Backup and Disaster Recovery Analytics Alerts Electronic Health Records Update Black Friday Social Networking Fun Miscellaneous Mobile Office Domains Hard Drives Public Speaking Presentation Lithium-ion battery CrashOverride Wireless Technology 5G Safety Procurement Printers Marketing Emergency Competition Hiring/Firing IP Address Regulation