301-571-5040    Get SUPPORT

Washington Works Blog

Managing Your Software Requires Three Actions

Managing Your Software Requires Three Actions

It’s imperative that your organization’s software is managed properly. If you can’t do this, then your operations can suffer in the long run. While this might sound like a lot of work, software management isn’t as difficult as it sounds if you break it down into compartmentalized tasks. Ultimately, you can group it into three major steps: leveraging available assets, testing strategies, and understanding the software.

Leverage Your Available Assets
The first thing you want to keep in mind is that your software solution should be implemented because it fulfills your specific needs. You should never implement a solution that is purchased on a whim for convenience. You’ll only get the most out of your technology if it works for your specific needs. You want comprehensive coverage to make sure that it works to the best of its ability. After all, the last thing you want to do is piecemeal your software strategy together.

At the most basic level, most businesses will need to utilize at least a productivity suite or payroll/accounting software. Depending on your organization’s actual industry, however, you’ll encounter more complex ways to implement new software. Most of the top-notch productivity suites out there are created for very specific kinds of organizations, so knowing how you’ll be using these solutions can help you plan for the future.

Test Your Strategies
It’s unfortunately the case that problems may arise from a new software implementation. This will naturally lead to your organization working out the kinks during the implementation process. A good example is if one of your employees steps beyond the terms of a software developer’s service. A mistake like this can easily lead to an unwanted bill, so you want to make sure situations like this are limited.

In the aforementioned scenario, you should be working with your IT department to make sure that both your administrative staff and employees understand the limits of your software’s support - i.e., understanding the service level agreements that you agreed to upon implementation. It’s critical that your IT department understands how the licensing and registration of your software works so that they can best accommodate your business’ specific needs.

Understand Your Software
Maintaining your organization’s software is more than just analyzing the compatibility and cost. It includes taking an inventory of your software solutions, including to what degree your organization uses them. You will want to break down where this software is stored (whether it’s on your workstations, server units, or hosted in the cloud), as well as any other information you can think of. You should do this for each of your software solutions--not just your CRM, but any productivity applications, line of business applications, and operating systems used as well.

Once you have a comprehensive list of all your software solutions, you’ll want to focus on the licensing side of things to ensure that each of them have been implemented legally. Even if you are fairly certain that your company is only using legitimate software solutions, it’s always best to check. Furthermore, you can set alerts to manage your critical software licenses to make sure that when they are due for renewal, you are prepared to act.

Knowing how your staff uses your software is also important, but the way it’s not being used properly may yield more promising information about how to improve operations. The cost of software implementation is actually much more than the official price tag. It also includes how long it takes your staff to learn how to use it, as well as troubleshooting issues found in the software. By using a system to track costs and spending, you can make sure that your organization is getting the most that it can out of its software solutions.

Does your business need help with software management or implementation? To learn more, reach out to Washington Works at 301-571-5040.

Tech Term: Encryption
Get Rid of Those Filing Cabinets with Document Man...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Saturday, August 18 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Best Practices Technology Cloud Privacy Business Computing Malware Software Hackers Network Security Email Tech Term Business Managed IT Services Backup Mobile Devices Internet Ransomware Microsoft Computer Productivity IT Support Hosted Solutions User Tips Google Productivity Data Recovery IT Services Smartphone Data Efficiency Data Backup Managed Service Provider Android Encryption Business Continuity Cloud Computing Data Management Office 365 Social Media Windows 10 Paperless Office Hardware Communication Small Business Outsourced IT Browser Innovation Business Management Remote Monitoring Facebook Infrastructure Tip of the week Workplace Tips Server Disaster Recovery Bandwidth Save Money Cybersecurity App Smartphones Government BYOD Unified Threat Management Work/Life Balance Document Management Apps Chromebook Virtual Reality Risk Management Antivirus Big Data Windows How To Applications BDR Vulnerability IT Management Managed IT Services Internet of Things Saving Money SaaS Compliance Collaboration Holiday Hosted Solution Word Managed Service Artificial Intelligence Two-factor Authentication Password Employer-Employee Relationship Wi-Fi Chrome Phishing Windows 10 Passwords File Sharing Money Hacker HIPAA Automation Botnet Patch Management Vendor Management Scam Customer Relationship Management Mobile Security Alert Automobile Network Smart Technology Mobile Device Health Data loss Identity Theft How To Samsung VPN Physical Security Twitter Router Telephone Systems Quick Tips Data Security G Suite Maintenance Computing Business Technology Blockchain Server Management Virtual Private Network Office Robot Firewall VoIP Gmail Computer Care Regulations Politics Taxes IoT Recovery Storage Remote Computing Training Tech Support Websites High-Speed Internet Firefox Superfish IBM Fraud Star Wars Cameras Professional Services Hard Disk Drive Bluetooth Legislation Chatbots Enterprise Content Management Spyware Address The Internet of Things Upgrades Processors Dark Web Nanotechnology Meetings Asset Tracking Search Access Control Communications Staffing Microsoft Office Cyber Monday Motherboard Cybercrime MSP Avoiding Downtime Gadgets Budget Licensing Management Monitors Mouse Identity Administrator Development Law Enforcement Cost Management CCTV USB Unified Communications Microsoft Excel Screen Reader Webcam OneNote Disaster Heating/Cooling SharePoint Website Cortana Black Market Proactive Time Management Cooperation Machine Learning Education Enterprise Resource Planning Tablet Cables Networking Crowdsourcing Hotspot Gadget Assessment Dongle Emoji Bring Your Own Device Upgrade Smart Tech Point of Sale Employee-Employer Relationship Uninterrupted Power Supply Servers Downloads IT Technicians WiFi Distributed Denial of Service Travel Remote Monitoring and Management Network Management Electronic Medical Records Unified Threat Management Staff Relocation Cleaning Mobile YouTube Comparison Supercomputer Wires Spam Personal Information Language Internet Exlporer Service Level Agreement Managed IT Wireless Vulnerabilities Analytics Connectivity Remote Workers Mobile Device Management Update Multi-Factor Security Mirgation GPS Settings Managed IT Service Modem Motion Sickness WPA3 IT Support Touchscreen Legal User Error Private Cloud Company Culture Specifications Downtime IT Budget Google Drive Computing Infrastructure Value Utility Computing Corporate Profile Outlook Tracking Geography Lenovo Social Notifications Permissions Web Server Information Solid State Drive Statistics Google Calendar Office Tips Digital Mail Merge IT Solutions Augmented Reality Break Fix Cookies Fleet Tracking Cabling Sports Printer Wearable Technology Error Managing Stress Black Friday Social Networking Digital Payment VoIP Techology Computer Repair Alerts IT Consultant Healthcare WannaCry Shortcut Virtualization Monitoring Hard Drives Safety Marketing Competition CrashOverride IP Address Users Customer Service Miscellaneous Emergency Mobile Office Domains Hiring/Firing Public Speaking Fun Presentation Lithium-ion battery Regulation Wireless Technology 5G