What to Do About Runaway Printing Costs

Printing has long been a headache for businesses, and the costs keep climbing due to various factors affecting the entire supply chain. This month, we'll explore why these costs continue to rise.

Supply Chain Disruptions

The COVID-19 pandemic caused severe disruptions in supply chains, leading to significant shortages in paper, ink toner, and printing hardware. The aftermath of these disruptions continues to impact costs.

Rising Paper Costs

Several paper mills have closed recently, wood pulp prices have soared, and labor costs have risen. These factors have made paper significantly more expensive, increasing printing costs.

Rising Ink Costs

Ink toner has always been costly, but prices have surged as the chemicals used to make ink have become more expensive. Combined with higher labor and shipping costs, businesses now pay much more for printing.

Labor Shortages

The paper and ink industries face substantial labor shortages, forcing companies to pay higher wages to retain employees. These increased labor costs are passed on to consumers.

Environmental Regulations

New environmentally friendly regulations require paper and ink manufacturers to invest in cleaner technologies and processes. There is also a push to use recycled products and implement sustainable practices, which drives up costs significantly.

E-Commerce Growth

E-commerce has increased demand for packaging materials, driving up prices for paper products and related printing services.

Reducing Your Printing Costs

Here are some strategies to help lower your printing expenses:

Optimize Printing Settings

Adjusting your printing practices can help reduce costs. Print on both sides of the page, use printer management software to control printer use, and utilize print preview tools to minimize unnecessary printing.

Use Alternative Supplies

To save money, consider using refilled or compatible toner cartridges. Purchasing lower-grade paper and buying ink and paper in bulk can also reduce overall costs.

Embrace Digital Alternatives

Leverage digital tools to avoid printing altogether. Distribute documents via email, collaborate on documents electronically, and use digital signature technology to cut printing expenses.

Looking for ways to reduce your printing costs? Contact the IT experts at Washington Works by calling 301-571-5040 to discuss solutions tailored to your business.